Terms and Conditions for Schools
EducationCity Terms of Licence and Use
This Agreement details the licence we grant you and governs your use of EducationCity's subscription service (the "Service"). By accessing the Service you are agreeing either yourself or on behalf of your establishment to the terms that appear below whether you or your establishment have purchased or another party, for example if your Local Authority is paying for the subscription.
1. Provision of Service
1.1 The EducationCity website (the "Site") and the Service are owned by EducationCity Ltd (company number 03343749), whose registered office is at 8/9 Saddlers Court, Oakham, Rutland, LE15 7GH.
1.2 You will receive access to the Service following either payment, or agreement to pay whether verbal or written if offered credit terms, for the period of your subscription. EducationCity Ltd agrees to provide you with reasonable support by telephone or email during normal working hours for the purpose of assisting you to maintain your access to the Site.
1.3 You acknowledge that you have provided EducationCity Ltd with accurate and complete registration information and that it is your responsibility to update EducationCity Ltd of any changes to that information (including your email address) via support@EducationCity.com
1.4 At all times, within the definition of the Data Protection Act 1998 (DPA), the school and its employees retain the status of Data Controller for their data held on our cloud service. The data obtained from the school’s systems always remains in the ownership of the school, or that of the individual (employed) users. EducationCity as your cloud service provider shall be the Data Processor for the purposes of the DPA except where we act as Data Controller for invoicing and administrative purposes.
1.5 These terms and conditions (including any documents referred to within them) contain all the terms on which we provide the Service to you. They supersede any prior promises, representations, undertakings or implications made.
1.6 Where you are a private consumer, nothing in these terms and conditions shall detract from your statutory rights.
1.7 Access to the Service (except for those parts that we make freely available) is only provided to you on condition that either you pay the Fee (if you are an individual member) or you are a duly authorised employee of an institution that has paid the Fee.
1.8 Your Subscription begins on the day that we send email or fax notification from EducationCity Ltd. It is your own responsibility to ensure that the details are passed on to the relevant person at your school or library to facilitate access to the site.
1.9 The fee for your subscription (the "Fee") is calculated annually on the anniversary of the start of your subscription (unless otherwise stated) and payable by such method of payment as EducationCity Ltd requests. EducationCity Ltd shall be under no obligation to provide the Service until the Fee has been paid. Your subscription will renew only if you confirm verbally or in writing that you wish it to do so and agree to make payment of the Fee. If you fail to pay the Fee for any subsequent year EducationCity Ltd may suspend your access to the Service until your Fee is paid.
1.10 On registration you or your establishment will be allocated unique ID details. You are responsible for all use of the Service using your ID and for preventing unauthorised use of your ID. You must ensure that any user you pass the ID details onto complies with the terms of this Agreement and all reasonable user terms made available on the Site.
1.11 If you believe there has been any breach of security such as the theft of or unauthorised use of your ID, unauthorised access gained to personally identifiable data on our cloud service, personally identifiable data from our cloud service left on an insecure device which is lost or some other data breach as defined within the Data Protection Act 1998, you must notify EducationCity Ltd immediately by emailing firstname.lastname@example.org.
1.12 You may use the Service on all computers on all networks within the purchasing establishment, so long as computers outside of the establishment cannot access the Service. The Service cannot be used on any computer or networks outside of the purchasing establishment or those establishments the service has been procured on behalf of, unless by teachers from the purchasing establishment who may use the Service at home for lesson planning and preparation purposes. In addition, students can access EducationCity at home if the school has purchased a Home Access licence for the correct amount of students. For avoidance of doubt, the purchasing establishment refers to the buildings at the address provided to EducationCity at the time of purchase. You may also use the Service on a portable computer or tablet device within the establishment.
1.13 You may not rent or lease access to the Service and you may not provide access (or allow any other person to provide access) to the Service on any other computer (except as expressly permitted in paragraph 1.11 above).
1.14 If EducationCity Ltd reasonably believes that your ID is being used in any way which is not permitted by this Agreement, EducationCity Ltd reserves the right to cancel access rights immediately on giving notice to you and to block access from your ID.
2. Ownership of Copyright
2.1 The Service (including any images, designs, photographs, animations, video, audio, music and text incorporated into the Service) is owned by EducationCity Ltd and is protected by United Kingdom copyright laws and international treaty provisions. All material displayed on the Service belongs to EducationCity Ltd. Subject to clause 2.2 users may retrieve and display the Service on a computer screen, print individual pages on paper and store files on your internal server for your internal educational non-commercial purposes that comply with this agreement.
2.2 You may not (without prior written permission from EducationCity Ltd):
2.2.1 redistribute any of the Content (including by using it as part of any library, archive or similar service);
2.2.2 remove the copyright or trade mark notice from any copies of Content made under this Agreement;
2.2.3 create a database in electronic or structured manual form by systematically downloading and storing all or any of the Content;
2.2.4 modify, reproduce or in any way commercially exploit any of the Content.
2.2.5 reverse engineer, decompile, or disassemble the Service. This clause does not prevent access to activities on an individual basis via a VLE or cached files as purposefully supplied by EducationCity Ltd for the reduction of bandwidth.
2.3 You acknowledge that "EducationCity.com" is a trade mark and that you may not use it without written permission.
3.1 EducationCity Ltd will use its reasonable skill in making the Service available to you and in ensuring its continuing availability during your Subscription. However because of the nature of the Internet and computer software and hardware, errors and omissions do occur and EducationCity Ltd does not give any other warranties in respect of the Service. In particular, you should not take the accuracy of the information for granted and EducationCity Ltd makes no warranty that the Site is free from infection by viruses or anything else that has contaminating or destructive properties. All implied warranties are excluded from this Agreement to the extent that they may be excluded as a matter of law.
4. Limitation of Liability
4.1 EducationCity Ltd will use its reasonable endeavours to resolve faults in the Service during the Subscription. You agree that your only recovery for damages that you incur, and your exclusive remedy, shall be limited to the direct damages you actually incur up to an amount equivalent to the Fee actually paid or payable in relation to your use for the relevant term of the service. Where you are still in the trial period, your only remedy will be to terminate your use of the service.
4.2 To the maximum extent permitted by applicable law, in no event shall EducationCity Ltd be liable for any damages which arise out of the use or inability to use the Product (including, without limitation, any indirect loss or damage, damages for the loss of business profits, business interruptions, loss of business information, or other pecuniary loss), even if EducationCity Ltd has been advised of the possibility of such damages. In any event, EducationCity Ltd entire liability to you under this Agreement or with regard to the Product shall be limited to the amount actually paid for the Product.
6. Customer Data
You will continue to own all right title and interest to all of your own customer data as Data Controller within the definition of the DPA and shall have sole responsibility for the legality, reliability, integrity, accuracy and quality of any customer data which you supply.
6.1 A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Most users will often have their web browsers set to accept cookies by default.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
8. Email Communication
8.1 By taking a subscription to EducationCity you agree to receive occasional “account maintenance” email notifications, these will inform you when you are approaching the end of your subscription period and also provide links to Getting Started resources when you first subscribe as well as essential account information in relation to the Service. You will also be placed onto the mailing list to receive our added value marketing emails that provide additional classroom resources and news about new features which you can unsubscribe from at any stage.
8.2 You undertake on behalf of your staff to avoid wherever possible the sending of personally identifiable staff or student data via email to EducationCity. If this cannot be avoided your staff will understand their obligations under the DPA to send such data in a secure way. EducationCity will destroy any such emails they receive as soon as the data has been processed.
9.1 The Agreement shall unless otherwise terminated as provided in this clause continue for each subscription term. Without affecting any other right or remedy available to it we may terminate this Agreement with immediate effect by giving written notice to you if you commit a material breach of any term of this Agreement and fail to remedy the breach within 7 days of a written request from us to do so or you repeatedly breach any term of this Agreement in such a manner as to reasonably justify the opinion that your conduct is inconsistent with having the intention or ability to give effect to the terms of this Agreement.
9.2 On termination of this Agreement or any non-renewal of this Agreement for any reason all licences granted under this Agreement shall immediately terminate and each party shall return and make no further use of any data, documentation or other items (and all copies of the same) belonging to the other party.
9.3 Any rights, remedies, obligations or liabilities of the parties that have accrued up to the date of termination including the right to claim damages in respect of any breach of the Agreement which has existed at or before the date of termination shall not be affected or prejudiced.